National Indian Gaming Commission
Region Administrative Specialist
(Rapid City, SD)
Job Title: Region Administrative Specialist
Job Announcement Number: NIGC-8000-18-EW-006(EXC)
Salary Range: $41,365.00 to $53,773.00 / Per Year
Location: Rapid City, SD
Open Period: Monday, August 6, 2018-Monday, August 20, 2018
The Commission’s primary mission is to work within the framework created by the Indian Gaming Regulatory Act (IGRA) for the regulation of gaming activities conducted by tribes on Indian lands to fully realize IGRA’s goals: (1) promoting tribal economic development, self-sufficiency, and strong tribal governments; (2) maintaining the integrity of the Indian gaming industry; and (3) ensuring that tribes are the primary beneficiaries of their gaming activities. We are committed to the prompt and efficient regulation of the Indian gaming industry, which spans more than 506 gaming establishments, associated with nearly 246 tribes across 29 states. The Commission’s dedication to compliance ensures the integrity of the $32.4 billion Indian gaming industry.
The Region Administrative Specialist evaluates background investigations and eligibility requirements for the issuance of tribal gaming licenses for Key Employees and Primary Management Officials according to NIGC regulations. The Region Administrative Specialist also performs other administrative tasks as necessary for the functioning of the regional office. The Region Administrative Specialist reports directly to the Region Manager in the Division of Compliance, within the Office of the Chief of Staff.
We are looking for an individual who can:
- Scan, maintain and update investigative records and reports regarding background investigations and gaming licenses for Primary Management Officials and Key Employees pursuant to NIGC regulations, 25 C.F.R. Parts 556 & 558.
- Provide technical assistance to the Tribal Gaming Regulatory Authority (TGRA) for submissions with missing or incomplete information, or other compliance issues under 25 C.F.R. Parts 556 & 558.
- Make the determination of whether a “no objection” letter should be issued to the TGRA. If there is an objection, recommends possible objections to the Region Manager and prepares the objection letter in compliance with 25 C.F.R. Part 558.
- Access TIMS (or other) database to generate reports and enters tribal background investigations, fingerprint information and other required information
- Monitor and track statistics on all background and licensing investigation documents as well as fingerprint processing fees received and processed in the region office.
- Maintain and update office files and records, including confidential and sensitive information pertaining to investigative, competitive, proprietary and privacy protected matters.
- Send, receive and scan mail, faxes, and packages via USPS, FedEx, etc., including logging all incoming and outgoing correspondence.
- Create and maintain an inventory of all office equipment, places orders for office supplies and services using government purchase card and reconciles expenses with the region and headquarters.
- Maintain records for completed site visits, site visit reports, and site visit letters in the site visit tracking system, and maintains the region’s calendar for site visits.
- Prepare meeting room for staff meetings and other group events.
- Collect information for FOIA requests.
- Maintain time and attendance records for region staff.
- Serves as Timekeeper and validates and coordinates QuickTime.
- Make travel arrangements for Region Director and Compliance Officers as needed.
- Greet visitor and receive incoming telephone calls, determines the nature of the visit or call and refers the visitor or caller to the appropriate party.
- Perform other duties as directed by the Region Director or otherwise required in the interest of the Agency.
- Must be a US Citizen.
- Subject to a pre-employment background investigation.
- You will be required to have federal payments made by direct deposit.
- You must submit ALL required documents and a completed questionnaire.
- Requires a two year trial period.
Minimum Qualification Requirements:
To qualify for this position you must have one full year of specialized experience equivalent to at least the next lower grade level (GS-06), or comparable experience not gained through federal service.
Specialized Experience is that which equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.
Examples of Specialized Experience:
- Administrative or office experience working with tribal governments, tribal gaming commission/agencies or other tribal entities engaged in the regulation or enforcement of gaming laws.
- Performance of general administrative tasks includes such things as writing correspondence using appropriate formatting standards; creating and maintaining files, answering telephone inquiries, data entry; scheduling meetings and conferences; managing charge card invoices; coordinating and executing the preparation of travel arrangements/vouchers in a travel system such as Concur or an equivalent system; and
- Entering and reviewing time in a time and attendance system such as Quicktime or equivalent system.
1 year of graduate level education in a directly related field or Superior Academic Achievement*
* Superior Academic Achievement applies to undergraduate study and is based on (1) class standing (2) grade-point average, or (3) honor society membership.
- Class standing -- Applicants must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses.
- Grade-point average (G.P.A.) -- Applicants must have an overall grade-point average of 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.
- Election to membership in a national scholastic honor society -- Applicants can be considered eligible based on membership in one of the national scholastic honor societies. Membership in a freshman honor society cannot be used to meet the requirements of this provision.
An Appropriate Combination of Experience and Education: example: 0.5 years in a master’s program (50%) plus 6 months of specialized experience (50%) =100%).
All qualification requirements must be met by the closing date of this announcement.
How to Apply
Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. To apply online, you must complete and submit an application by accessing the USAJOBS website at www.usajobs.gov. To begin, click the Apply Online button near the bottom of this screen and follow the prompts to register into your USAJOBS account, answer the questions, and submit all required documents. To return to your saved application, log in to your USAJOBS account at www.usajobs.gov and click on "Application Status." Click on the position title, and then select Apply Online to continue. For details, go to this link: https://www.usajobs.gov/GetJob/ViewDetails/506529500. This position announcement is open from Monday, August 6, 2018, through the closing date of Monday, August 20, 2018. No late submissions will be accepted